As an employer we have a responsibility to monitor our employees’ immigration status, keep copies of relevant documents for each employee, including passport and right to work information, track and record employees’ attendance, keep employee contact details up to date & report to UKVI if there is a problem.
As a result, in order to retain your right to work status & continue to work at HHFT you are responsible for keeping your personal information up-to-date and reporting absences to the trust. You must inform your manager and HR Department via Recruitment@hhft.nhs.uk of any changes to your personal circumstances, as soon as you know of the change.
- Any amendment to visa status - including being granted settlement (Indefinite Leave to Remain)
- New Biometric Residence Permit (BRP) or Biometric Residence Card (BRC)
- Change of name
- Change of home address, telephone number or mobile
- Change to your core duties and/or job title
- Salary and/or additional payments/allowances (increase or decrease)
- Change to weekly working hours (increase or decrease)
- Change of work location (domestic or overseas) even short term
- Secondment resulting in a change of address, you need to report start and end dates of secondment as soon as the details have been agreed
- Employment affected by transfer to another organisation (TUPE)
- Anything that suggests a breach in the conditions of your visa
Due to our responsibilities as an employer we must ensure a follow-up check is scheduled and conducted before our employees current period of leave expires.
Therefore, the HR department continuously run right to work audits to capture any right to work permissions that are time limited and due to expire within the next 3 months. If your employee file is captured as part of the follow up right to work check, the HR department will be in contact with you to ensure the required steps are taken for a continuing right to work.
Once you have obtained new documentation to evidence a continuing right to work, you will need to present these in person to the HR department.
Once your continuing right to work status is approved and you have received new documentation from the Home office to support your new right to work status, you will need to take your original documents to the HR Department so they can be checked, a copy taken and your employee file updated.
In some cases if you cannot provide documentation to support your continuing right to work status as a result of an outstanding appeal, administrative review or application with the Home Office, we may, with your permission, conduct an Employer Checking Service to confirm your right to work.
Please note this check is temporary, and we will still need to see the original documents once you have received them.
If you require any further information and support please contact visarenewals@hhft.nhs.uk
Nicola Lappin – International Recruitment Lead via email nicola.lappin@hhft.nhs.uk or
Agnetha (Aggie) Coelho - International Recruitment Officer via email agnetha.coelho@hhft.nhs.uk
Report a change of circumstances if you have a visa or BRP: https://www.gov.uk/change-circumstances-visa-brp/youre-in-the-uk-and-dont-have-a-brp
Checking a job applicant's right to work: https://www.gov.uk/check-job-applicant-right-to-work
